The Secrets To Arranging A Great Investigator Meeting

For more than 10 years, McCullough Moore have been delivering successful, and informative pharmaceutical investigator meetings, and with more than 9 years of knowledge in pharmaceutical meetings, Jilly Bullock shares her 5 key secrets on how to deliver a great investigator meeting.

The purpose of an Investigator Meeting is a pharmaceutical company’s forum to train physicians and their staff on a particular clinical trial or study they are sponsoring.

Typically, the client will advise how many attendees can attend from each site, but usually it is preferred that the Principal Investigator and a Study Coordinator or nurse can attend. A Principal Investigator is preferred as they are leading the study in their hospital. There is usually a CRO (Clinical Research Organisation) in attendance as well, as they have been liaising with the sites for the study.


Early stage planning on investigator meetings is crucial, as many of these meetings are for more than 100 people. Therefore, with early planning you are able to achieve a better rate for accommodation, meeting space, food & beverage, and audio visual support. On top of this, as travel is usually booked for attendees to an Investigator meeting, the earlier that this can be done, the better, as last-minute bookings are always the most expensive.

Agenda Requirements

There is always a repetition of certain key areas for an investigator meeting, such as the Good clinical practice training. Principal Investigators go to many of these meetings, so you want to make sure all the key learning that is needed is listened to. It is always key to make these meetings engaging and interactive for all participants, but relevant. Perhaps it would be good to gauge attendees understanding with the use of keypads?

Date choice

Investigators like to spend as little time away from their clinics, and with experience we know that Thursday and Fridays are the best days for a meeting to be held. Also, meetings where there is set sessions for Study Coordinators and Principal Investigators are good. For example: A Study Coordinator session with the CRAs (Clinical Research Associates) on Thursday and the Investigator meeting on Friday to include the Principal Investigators. Therefore, only one day will be needed out of the clinic for the Investigators.

Destination choice

There may be several different countries attending, so it is always key to choose a country that has the most site attendance therefore minimising travel cost to the client. Ideally it should be a hub destination that all other countries attending the meeting can easily get to.

Post Meeting Evaluation

As with any meeting it is always good to evaluate the performance of the meeting. For Investigator meetings this is always helpful to determine which presenters worked well, and which topics were needed. If there is a series of meetings for this particular study it is very helpful to determine what needs to be presented at the further meetings.

Do you need help planning your Investigator Meetings? If so, give us a call to discuss your needs.